The British Academy is committed to protecting and storing securely any personal and sensitive data held. This Privacy Notice sets out the basis on which any personal data we (the British Academy) collect from you in relation to administering the British Academy Monograph scheme. Please read the following carefully to understand how we will use your ‘personal data’ (‘personal data’ means any information relating to you, through which you can be identified, such as name, contact details and employment information).
How will your data be used?
As a monograph proposer, your personal data (name, contact information, employment information) is stored by the British Academy’s Publishing Department. Application forms will be retained for ten years in the case of successful applications, and five years in the case of unsuccessful applications. This information can be updated at your request.
As part of your relationship with us, the British Academy’s Publishing Department will use your personal data to: process your application; pass your application onto the monograph assessors and to the awarding Committee (Fellows of the British Academy who serve on the Publications and Conferences Committee); and to convey the outcome of your application. Other relevant members of British Academy staff may also view your application.
Proposers must secure the permission of any co-author to be listed as a potential co-author in their proposal.
The legal basis of processing
We will process your personal data for the purposes identified in this document on the following legal bases:
- Our legitimate interests, which relate to the processing of your personal data for the purposes of administering the British Academy Monograph scheme, as outlined in this document,
- Where you have freely consented to our use of your personal data for a specified purpose on an informed and unambiguous basis. Where this is the case, you have the right to withdraw your consent at any time by contacting us at the address below.
If you have any questions, or if you would like to speak to us about the way in which we process your personal data, please email [email protected].
You also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO’s contact details are as follows:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Telephone: 0303 123 1113 (local rate) or 01625 545 745