Notes for Authors

If your proposal has been accepted by the Publishing and Conferences Committee, the following points below outline your responsibility as the author.

Style and referencing

Please refer to the style guide for instructions regarding editorial style and referencing.

Illustrations

It is the author's to obtain the necessary permissions for images used in the volume.

The use of colour illustrations should be discussed with the Publishing department during the contract stage. Whilst the Academy will publish colour figures, it is important to consider how vital the requirement of colour is for the purpose of the volume. Colour printing impacts on the production costs and the price of the book. If the volume is particularly colour heavy, please consider if funding can be obtained, and discuss this with the Publishing department as early as possible.

For detailed information relating to image requirements, refer to the Illustrations section in the style guide.

Content structure

Please ensure that chapters, figures, and tables are numbered correctly throughout the volume.

All papers should constitute numbered chapters.

Figures and Tables should be numbered in sequence for each chapter, e.g. Figure 1.1, Figure 1.2, Table 1.1, Table 1.2, etc.

The preliminary pages of the complete volume text should include, in the following order:

• Title page
• Contents list
• List of illustrations (if applicable)
• List of tables (if applicable)
• Preface and/or Acknowledgements

Other front matter not listed above, for instance Abbreviations, etc, is also acceptable.

Once you are happy with the volume, the complete and final text should be submitted to the Publishing department for review ([email protected]).

The manuscript will be sent to a reader for a final evaluation of the entire work before the Publishing and Conferences Committee meets to discuss the volume. At this stage, the Committee will decide whether the volume is suitable for publication or if further work is required. The Academy reserves the right not to publish the volume on quality grounds.

Final approval for publication rests with the Academy’s Publishing and Conferences Committee.

On approval of the final text by the Publishing and Conferences Committee, you may have been asked to make minor revisions to your manuscript prior to sending this to us.

Production work can only proceed once the final and complete manuscript is submitted to the Publishing department, along with all required forms as provided in the Submission Pack upon Committee acceptance.

Project manager

A project manager will be appointed to manage the production stages of the volume. They will provide a schedule and serve as the main point of contact for proofs and queries.

Copyediting

The copyeditor will liaise directly with the author. Copyediting queries along with the tracked changes will be sent to the author.

Proofs

A first full set of proofs of of the volume will be sent to the author. Please note that at this stage, all queries should be resolved from the earlier copyediting stage. First proofs are designed for minor corrections and to ensure tables and figures are correctly positioned and presented as you would like them. Extensive changes to first proofs may impact upon the schedule, therefore it is advisable for authors to ensure they check their copyedited work very carefully, and to note any additional changes at the copyediting stage.

Once corrections have been made, the author will be sent a second set of proofs.

Index

The author will be required to index the volume at the copyediting stage using Word's embedded indexing tools. Indexing at this stage in production has a number of advantages, particularly as it allows you to concentrate on checking proofs when they arrive, without the added task of indexing from the proofs. This way of indexing also adds to the functionality of e-books and any other electronic versions of your book that may be produced. Guidelines on producing the index by this system will be provided by your project manager.

Cover

The Publishing department will request a selection of potential cover images from you as part of your final submission. It is the author's responsibility to ensure, where necessary, that any permission-related costs for the cover are resolved. The Publishing department will provide a selection of design options for the author's consideration.

Once the volume is ready for publication, the Publishing team will be in touch with more details relevant to your title, including publication date and marketing contact.

Marketing is handled by our partner, Liverpool University Press. We have a dedicated marketing executive that you will be put in touch with closer to publication. They will be your first point of call for any marketing queries, including arranging reviews, submissions to prizes, and marketing materials.

LUP will provide a marketing questionnaire at a later stage. Your answers to this will help inform their marketing strategy, but typical marketing for our volumes involves:

• targeted email campaigns to a global network of readers with genuine academic interest
• submission to prizes in the subject area
• solicitation of reviews in relative publications
• supporting book launches and talks organized by the author
• social media promotion
• soliciting collaboration with podcasts and newsletters, if requested
• representation at appropriate academic conferences.

LUP also offer authors an opportunity to publish on their blog and can help with providing marketing copy for other outlets.

Authors are supplied with a pack of marketing assets which can be used to promote the work to colleagues and on social media.